BioPAK FAQ's

These instructions will walk you through how to move your existing BioPAK information to a new server

1. Install BioPAK on the new server.

2. Run BioPAK and enter the registration name and key.

3. BioPAK will create an empty database:

                                            Public Documents\BioPAK\Database\BioPAK.FDB

4. Close BioPAK.

5. On the old server, go to control panel and use the Firebird Guardian to stop the Firebird database service. (This is to ensure that there are no active connections to the database.) The Services applet in Administrative tools can also be used to stop Firebird Guardian.

6. Copy the old database file to the new server (USB memory stick or over the network) and replace the empty database created above in step 3.

7. Run BioPAK and it will connect to the database.

8. For each client computer, change the server name to match the new server.

In order to share the BioPAK database between multiple computers on a network, one computer must be designated as the server. The database resides on the server computer and accepts connections from the client computers. This machine must be running and connected to the network for the client/server system to function.

 

Network configuration notes:

The network must be configured to use the TCP/IP protocol.

The database engine uses port 3050.  You may have to configure your firewall hardware/software to enable this port.

 

Server Installation

  1. Install BioPAK on the server machine using the administrator account. Choose the Network Server option during the installation. This automatically installs the Firebird Database Server software. You can optionally have the installation files copied to a subfolder in case you want to rerun the installer in the future.

 

  1. Run the BioPAK program. Enter the registration name/key number if prompted. If this machine had a previous version of BioPAK installed, it will convert the old database. Otherwise an empty database is created.

 

  1. Make a note of the network name of the server computer.  This is needed for the client installations.  (To get the name, right-click Computer on the start menu and choose properties to see the Computer Name)

The client computers will automatically attempt to connect to the server database with the alias BIOPAK.  You can use the Database Wizard to change the database associated with this alias, or to create a new alias for a different database.

Client Installations

Repeat these steps for each client machine. DO NOT plug in the BioResearch USB interface before the software has been installed.

 

  1. Install BioPAK.  Choose the Network Client option during the installation.  After the BioPAK installer finishes, run the InstaCal device driver software installation and restart the machine.

 

  1. Run the BioPAK program. Enter the registration name/key number if prompted.  Enter the server name when prompted (the name of the server machine, not the name of the network).

 

The client computers will automatically attempt to connect to the server database with the alias BIOPAK.  This is the alias for the default database created on the server.  If you need to connect to a different database, use the Database Wizard to change the database connection.

 Here are some things that you should consider to ensure that your BioPAK data is secure and recoverable in case of loss due to hardware failure, fire, flood, or theft.

Your patient data should be backed up to a secure off-site location. Today there are quite a few cloud-based solutions that will store your data. Encryption prevents hackers and thieves from reading your data if they somehow get access to it. This is especially important for portable computers vulnerable to theft.

There are many backup and encryption solutions. Here we reference a pair of free solutions available to anyone with the Ultimate or Enterprise versions of Windows Vista or 7, and Pro or Enterprise versions of Windows 8, 8.1, or 10.

You should never use the Windows Home version to store your patient information as it will not meet the minimum requirements for the HIPAA Portability Act.

Solution

  • The Dropbox service utilizes the internet to make copies of your files and stores them on one or more remote computers.
  • BitLocker (supported by the above mentioned Windows versions) will encrypt your computer disk to prevent unauthorized access to your data.

Contact your IT consultant for information on using this solution in your office.

Things to Know

What is HIPAA Data Portability?

HIPAA regulations state that you are allowed to move data electronically, but that you are required to encrypt the data.

What is Dropbox?

Dropbox is a cloud storage provider.  Cloud storage involves stashing data on hardware in a remote physical location, which can be accessed from any device via the internet as long as you have your username and password.

What is Bitlocker?

BitLocker is Microsoft’s easy-to-use, proprietary encryption program for Windows that can encrypt your entire drive as well as help protect against unauthorized changes to your system such as firmware-level malware.

Database FAQ's

PROBLEM: You need a new blank database on a standalone computer.

SOLUTION:    Use a new (empty) database.

  1. Go to Setup|Database Wizard.
  2. Choose ‘Create a new (empty) database. Click Next.
  3. Click the Browse button to open the database folder.
  4. The program puts the ‘BIOPAK.FDB’ in the file name field. You can leave this, or change the name.
  5. Click Open to select your file name.
  6. Click Next to proceed. Click Finish to create the database.
  7. Once the database has been created, you are prompted for a name. This is just for identification purposes, eg. ‘local’ or ‘seminar’.
  8. Check the box ‘Connect to this database now’.
  9. Click OK and you are done.

T-Scan and other FAQ's

Problem:   The patient data is not synchronized between the two programs.

Solutions:

     1 - Check that you have the latest versions of TScan and BioPAK installed, and that each program is configured with the link module.      
     2 - Make sure you activate the link by clicking the BioPAK icon in TScan, or the TScan icon in BioPAK.     
     3 - If you are having issues when using the TScan link, check the patient’s information in each program.

Edit the patient information in each program to make sure that everything matches (upper/lower case differences in the patient name are ignored). 

http:////player.vimeo.com/video/347542856?autoplay=0